Elections at DTU
Elections are your opportunity to influence the goals and framework for the university's operation and development. Student elections are held every year.
At DTU, pursuant to paragraph 22-23 of the Statutes of the Technical University of Denmark, elections are led among staff and students for positions on DTU’s Board of Governors, Academic Council, Departmental Study Committees, Interdisciplinary Education Committees and PhD Committees.
The elections are held centrally. For each election, rules are prepared by the Election Board set up by the president of the university.
The intention of the elections is to ensure that, in addition to their everyday work, staff and students have a well-structured opportunity to influence the objectives and framework of the university’s operations and development.
The Statutes of the Technical University of Denmark stipulate that in principle, student elections are to be held every year, and staff elections every third year to the governing bodies, and every fourth year to DTU’s Board of Governors.
Voting procedure
The election is a secret ballot and takes the form of an E-election with votes cast using an electronic election system. The address for the E-election is published on DTU Inside.
Votes are cast by voters using their user-ID and Password (the same ones as for DTU Inside) to access the electronic voting system.
Votes are cast in each subsidiary election by placing a cross in the box next to the name of the candidate to whom the entitled voter wishes to give his/her vote (only one vote in each subsidiary election).
When voters have cast their votes in the electronic election system, their votes cannot be changed. The E-election is open around the clock during the voting period.
On expiry of the voting period, the E-election system shuts down automatically and will not accept any more votes.
Postal vote
Casting votes in the event of travel, illness or similar, as well as during leaves of absence where voting entitlement is maintained: If unavoidable circumstances prevent a registered voter from participating in the electronic election process, he/she may vote by mail or by voting at the Election Secretariat in the days leading up to the election.
The person in question will be required to document to the Election Secretariat the reason for his/her absence within a deadline set by the Election Board.
The registered voter will be issued with voting material that is to be returned to the Election Secretariat in the envelope issued by the Election Secretariat (without sender details).
The Election Secretariat is to have received the ballot no later that at 12.00 on the first working day after the election. The sender is responsible for the timely arrival of his/her postal vote. Postal votes will not be permitted under any circumstances other than those mentioned above.