Videos of Teaching

Streaming (without recording) of teaching activities with access only for your own students on the course - link shared via for instance e-mail or DTU Learn.

Teaching situation	Personal data	Copyright
Only the teacher can be seen/heard	No requirements	No requirements
Ordinary teaching activities - normal interaction between the students and the lecturer	No requirements	No requirements
The students participate actively	The students must be informed in advance that the class is streamed if this is not obvious (e.g. the course is 100 % online)	As for normal teaching activities*

Notes

*This means that:

• DTU has agreements with Copydan on the use of texts and pictures for teaching activities. These agreements also apply to streaming for students where a link has been shared via DTU Learn, in the same way as for ordinary teaching activities in a class room/lecture hall.
• The lecturer should always remember to indicate the source of all materials used in the teaching, including the lecturer's own materials.
• Materials used by the lecturer must either be covered by a licence or an agreement that gives the right to use them for teaching purposes, be open accessible or made by the lecturer himself/herself.

Streaming (without recording) of teaching activities with access for everyone - link shared via webside, social media and the like.

Teaching situation	Personal data	Copyright
Only the lecturer can be seen/heard	No requirements	All materials must be cleared (the lecturer must ensure that the materials used are legal)*
Ordinary teaching activities - normal interaction between the students and the lecturer	It is recommended that the lecturer at the beginning of the streaming reminds the students that the stream is open for everyone and explains how they can avoid being seen/heard.	All materials must be cleared (the lecturer must ensure that the materials used are legal)*
The students participate actively	Students/guest lecturers must be informed that a link has been shared outside DTU Learn and how and when the link has been shared.	All materials must be cleared (the lecturer must ensure that the materials used are legal)*

Notes

* This means that:

• DTU's agreements with Copydan do not apply to this type of teaching activities.
• If people outside DTU have access to watching a stream, the lecturer must have cleared all materials (pictures, videos etc.) with the rights holder, or the materials must be covered by an open licence that gives the right to public use, or the lecturer has made them himself/herself.
• The lecturer should always remember to indicate the source of all materials used in the teaching, including the lecturer's own materials.

Recording of teaching activities for use during a single semester with access for students signed up for the course.

Teaching situation	Personal data	Copyright
Only the lecturer can be seen/heard	No requirements	As for normal teaching activities*, provided that the recording is deleted after the semester.
Ordinary teaching activities - normal interaction between the students and the lecturer	The students must have been informed in advance that the teaching activities are recorded. It must be ensured that the recording is deleted not later than 12 months after the end of the semester. The deletion can either be carried out by the lecturer or the unit/department or by setting a date for deletion of the recording in video.dtu.dk.	As for normal teaching activities*, provided that the recording is deleted after the semester.
The studerents participate actively	The students participate actively The students must have been informed in advance that the teaching activities are recorded. Whenever possible, the recording should be edited in order to cut out the participation of the students. It must be ensured that the recording is deleted not later than 12 months after the end of the semester. The deletion can either be carried out by the lecturer or the unit/department or by setting a date for deletion of the recording in video.dtu.dk. As for normal teaching activities*, provided that the recording is deleted after the semester.	As for normal teaching activities*, provided that the recording is deleted after the semester.

Notes

*This means that:

• DTU has agreements with Copydan on the use of texts and pictures for teaching activities. These agreements also apply to recordings that are shared with the class via DTU Learn, and that are deleted not later than 12 months after the end of the semester.
• The lecturer should always remember to indicate the source of all materials used in the teaching, including the lecturer's own materials.
• Materials used by the lecturer must either be covered by a licence or an agreement that gives the right to use them for teaching purposes, be open accessible or produced by the lecturer himself/herself.

Recording of teaching activities for use during several semesters with access for students signed up for the course.

Teaching situation	Personal data	Copyright
Only the lecturer can be seen/heard	No requirements, but:  If it is not the lecturer himself/herself that decides to reuse the recordings: For DTU to be able to store the recordings in its systems after the end of a semester, the lecturer should fill in an agreement** that gives DTU the right to use these recordings in future semesters of the course.	All materials must be cleared (the lecturer must ensure that the materials used are legal).* If it is not the lecturer himself/herself that decides to reuse the recordings: The lecturer must fill in an agreement** that gives DTU the right to use the recording in future semesters, and in which the lecturer declares that the materials are legal.
Ordinary teaching activities - normal interaction between the students and the lecturer	Written consent must be obtained from any student that can be seen/heard or actively participates in the teaching activities and from the guests, if any. The consent must be obtained before the recording is used during the coming semester, and can only be obtained when the semester has ended and the student has been assessed. Whenever possible, the recording should be edited in order to cut out the participation of the students.	All materials must be cleared (the lecturer must ensure that the materials used are legal).* If it is not the lecturer himself/herself that decides to reuse the recordings: The lecturer must fill in an agreement** that gives DTU the right to use the recording in future semesters, and in which the lecturer declares that the materials are legal.
The studerents participate actively	Written consent must be obtained from any student that can be seen/heard or actively participates in the teaching activities and from the guests, if any. The consent must be obtained before the recording is used during the coming semester, and can only be obtained when the semester has ended and the student has been assessed. Whenever possible, the recording should be edited in order to cut out the participation of the students.	All materials must be cleared (the lecturer must ensure that the materials used are legal).* If it is not the lecturer himself/herself that decides to reuse the recordings: The lecturer must fill in an agreement** that gives DTU the right to use the recording in future semesters, and in which the lecturer declares that the materials are legal.

Ups.. someone droped the letters during the typing of this field. We will have this mess cleaned up as soon a possible.

Recording of teaching activities with open access for everyone

Teaching situation	Personal data	Copyright
Only the lecturer can be seen/heard	No requirements, but:  If it is not the lecturer himself/herself that decides to reuse the recordings: For DTU to be able to store the recordings in its systems after the end of a semester, the lecturer should fill in an agreement** that gives DTU the right to use these recordings in future semesters of the course.	All materials must be cleared (the lecturer must ensure that the materials used are legal).* If it is not the lecturer himself/herself that decides to reuse the recordings: The lecturer must fill in an agreement** that gives DTU the right to use the recording in future semesters, and in which the lecturer declares that the materials are legal.
Ordinary teaching activities - normal interaction between the students and the lecturer	DTU‘s GDPR Team and GDPR Legal Team recommend that recordings of teaching activities for public use do not contain students, also in case of normal interaction during teaching activities. If you choose to do so: Written consent must be obtained from any student that can be seen/heard or actively participates in the teaching activities and from the guests, if any. At the beginning of the recording/lesson the lecturer must remind the students that the teaching activities are recorded and are open for everyone and explain how they can avoid being seen/heard. This applies to every session of a series of recorded teaching activities. Whenever possible, the recording should be edited in order to cut out the participation of the students.	All materials must be cleared (the lecturer must ensure that the materials used are legal).* If it is not the lecturer himself/herself that decides to reuse the recordings: The lecturer must fill in an agreement** that gives DTU the right to use the recording in future semesters, and in which the lecturer declares that the materials are legal.
The studerents participate actively	DTU‘s GDPR Team and GDPR Legal Team recommend that recordings of teaching activities for public use do not contain students, also in case of normal interaction during teaching activities. If you choose to do so: Written consent must be obtained from any student that can be seen/heard or actively participates in the teaching activities and from the guests, if any. At the beginning of the recording/lesson the lecturer must remind the students that the teaching activities are recorded and are open for everyone and explain how they can avoid being seen/heard. This applies to every session of a series of recorded teaching activities. Whenever possible, the recording should be edited in order to cut out the participation of the students.	All materials must be cleared (the lecturer must ensure that the materials used are legal).* If it is not the lecturer himself/herself that decides to reuse the recordings: The lecturer must fill in an agreement** that gives DTU the right to use the recording in future semesters, and in which the lecturer declares that the materials are legal.

Ups.. someone droped the letters during the typing of this field. We will have this mess cleaned up as soon a possible.