Declaration of consent (Demo)

This page is an example of the management of consents regarding recordings of teaching activities with active student participation to be used during several semesters, by means of a form (see below).

On this page you find a form that you can use if you want to give your consent that [Insert name of department] may use a recording of teaching activities where your picture, voice and/or other of your personal data appear, for teaching purposes during future semesters on the same course.

Declaration of consent

The consent can be withdrawn at any time by contacting DTU [insert name of department] at [Insert department's email].

You can read about DTU's management of your data as a student here: Management of personal data.

You can read the guidelines on streaming and recording of teaching activities here: Videos used in teaching

If you have any questions, you are welcome to write to [Insert name of department] on [Insert department's email].

If you have questions about video productions, you are welcome to contact DTU's video team on:

Panoptosupport

How to make a local declaration of consent form

This page is an example of a template for displaying a standard declaration of consent by means of a form on DTU SharePoint, a tool that the departments can choose to use.

A department-specific version can be adapted to the department’s local wishes and can be ordered by contacting ait-sharepoint-support@dtu.dk

List of considerations and preparations to be carried out before contacting SharePoint Support.

1.Choose language

It is not possible to choose between an English and a Danish version, so the department must decide which language to use in the form.

2. SharePoint Support needs:

  • Name of department – you decide whether you want the long or the short name
  • Names of the persons that will administer the department's SharePoint list
  • The email address to write to in order to withdraw a consent
  • The email address to which a copy of the form of consent is sent

If the department needs functional mailboxes, please contact ITService itservice@dtu.dk

It is important that the department ensures that only administrative employees that need it (e.g. in connection with case handling) have access to the declarations.

3. On DTU Inside the following must be made:

  • A page with a link that starts the form. The link is provided by SharePoint Support.
    A landing page when the form has been filled in - a thank you page. SharePoint Support needs the link to the thank you page.

If the department needs help with respect to sitecore/Inside, please contact ait-informationssites-support@dtu.dk

4. The text used in the form

If the department wants to change the text used in the form, apart from name of department and emails, please contact video@dtu.dk before contacting SharePoint Support